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Ohio Starts Scanning Early Ballots Before Election Day

Early voting begins at Cuyahoga County Board of Elections [Lucas Fortney / ideastream]
A row of voting booths

Unlike some other states, Ohio will get a head start processing ballots as absentee votes begin streaming into county election boards this month.

Ohio鈥檚 voting procedures allow election officials to verify voter identities, open absentee envelopes and scan ballots before Election Day. What staff can鈥檛 do before the polls close Nov. 3 is tabulate those votes 鈥 that is, produce a readable report of results to date.

Getting a jump on ballot processing is 鈥渁bsolutely critical鈥 for reporting that first wave of unofficial results after voting closes, Lorain County Board of Elections Director Paul Adams told ideastream.

鈥淚f we were not able to do that, there is no possible way that a board of elections the size of ours would be able to report unofficial results on Election Night,鈥 he said, 鈥渋ncluding all of those absentee ballots that we鈥檝e received by the close of polls on Election Day.鈥

ideastream wants to know your questions about Ohio鈥檚 voting procedures. We鈥檒l work to find answers and publish what we learn all this month. Have a question? Ask it here!

How Ballot Processing Works

On Oct. 6, county election boards will open their doors for early in-person voting. They鈥檒l also start mailing out ballots to voters who have requested them.

After voters return their completed ballots, election workers check the information on ballot identification envelopes, including names and signatures, Adams said. Then they open the envelopes and feed the ballots into scanners.  

鈥淐onfirming whether or not an absentee ballot identification envelope has the proper information to be valid, as well as opening and scanning the ballot into the system, is all permitted to be done before Election Day,鈥 Adams said.

All that data goes into the board of elections鈥 tabulation computer servers, Adams said. As long as the polls are still open, boards cannot generate reports 鈥 either printed or on a computer screen 鈥 showing election results, he said.

As a precaution against hacking, the tabulation systems are not connected to the internet. And staff need two passwords to log in, Adams said: one held by Democratic employees, the other by Republicans.

鈥淪o it鈥檚 not like somebody that happens to be in the office can walk back there and, 鈥榃ell, let鈥檚 see what we have here,鈥 or try to do something that would violate those rules,鈥 Adams said. 鈥淭here is additional security. You can鈥檛 even get into the room where this particular server is without a Democrat and Republican key pass.鈥

Boards begin posting results after the polls close at 7:30 p.m. on Election Day. Often, the first results the public sees are from the ballots returned and processed early.

The Ohio Secretary of State鈥檚 Office lays out the steps for processing absentee ballots in the state election officials鈥 handbook, .

What About Ballots Counted After Election Day?

One group of ballots not counted until later are . These are ballots that need additional checking to be sure they are valid.

Late-arriving absentee ballots also may be counted after Election Day. These are ballots that voters mailed on time 鈥 receiving a postmark from the U.S. Postal Service by Nov. 2 鈥 but didn鈥檛 reach their destinations by 7:30 p.m. on Nov. 3.

Those ballots have until Nov. 13, 10 days after the election, to work their way through the mail system and arrive at boards of elections. If they are valid ballots, election officials will add them to the count.

Adams is hopeful most mail-in ballots will arrive before Election Day, because so many people have already requested absentees.

鈥淲hat I鈥檝e seen here in Lorain County is the vast majority of people who have wanted to vote via mail have submitted their applications already,鈥 Adams said. 鈥淲e鈥檝e seen a pretty significant decline in new applications for mail ballots.鈥

Nick Castele was a senior reporter covering politics and government for 海角破解版. He worked as a reporter for Ideastream from 2012-2022.